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Hiring a Student Employee

Please observe the following dates when inputting employment approval forms:

FWS Employees may work: August 16, 2017- May 2, 2018
Last Date Fall Graduates may work: December 15, 2017
Last Date Spring Graduates may work: May 10, 2018

Use the following checklist to insure that all steps are followed when hiring a student employee:

1.  Read the official College of Charleston policy governing employment eligibility 

2.  Verify the student is enrolled in classes

  • The student must be enrolled in classes during the term of their employment, to be eligible to work on campus. If the student is not enrolled in classes, STOP HERE. They cannot be hired as a Student Employee. Contact Human Resources to learn about the process for hiring Temporary Employees
  • Please note: Students do not have to be enrolled in summer classes to work on campus during the summer; however, students must be enrolled for the following fall semester at the time of hire.

3.    Complete the appropriate employment approval form

Student Employment Hire Approval Form (SEAF)- this form is available in the Employee Forms section of MyCharleston
Graduate Assistant Employment Approval Form
Research Assistant Employment Approval Form
Teaching Assistant Employment Approval Form

  • The employment approval form should be submitted 5-7 business days prior to the begin date of employment to allow new student employees time to attend New Student Employee Orientation.
  • If the student employee will be paid from a Foundation Account, you must also complete the Hiring Approval Form for Foundation Accounts.

4.    Please inform all new student employees who have never worked on campus before that they are required to do the following:

    1. Complete the New Student Employee Hire Packet
    2. Register to attend New Student Employee Orientation