Information for students seeking on-campus employment

Jump to:
Step 1: Find a Job
Step 2: Register for an Orientation
Step 3: Print & Complete New Hire Paperwork
Step 4: Read the Student Employee Handbook
Frequently Asked Questions

Step 1: Find A Job

There are a variety of on-campus job opportunities available. To view available positions, log into Handshake. Additionally, jobs may be found on department websites or by contacting departments directly. If you need assistance finding or applying for a position, please schedule an appointment or visit the Career Center during our drop-in hours. 

Step 2: Register For An Orientation

All student employees MUST attend a one-time New Student Employee Orientation BEFORE they may begin working.

After you have secured a job on-campus, you may register for an orientation. Do not register for an orientation if you have not been offered a job. Select the session that works best with your schedule. If that session is full, select another session or call 843.953.5692 to schedule a one-on-one orientation. Orientations generally last 30 minutes, so please plan accordingly. All orientations are held in the Career Center (Lightsey Building, Room 216).

A U.S. Social Security Number (SSN) is required for all individuals to work on-campus. Immediately upon accepting a job offer, international students should click here for more information about applying for a SSN.

Follow the steps below to register for an orientation via Appointment Manager:

  1. Click "Schedule Appointment"
  2. Select "Career Center" from the drop-down, then click "Continue"
  3. Select "New Student Employee Orientation" from the drop-down, then select "Student Employment"
  4. Select the date and time of the orientation you would like to attend
  5. Complete the questionnaire, then click "Submit Reservation"


Step 3: Print and Complete New Hire Paperwork

Print and complete the following forms using blue or black ink and bring them along with your ORIGINAL identification documents to the orientation. If you do not bring your ORIGINAL identification documents, you will NOT be allowed to start work.

1. Form I-9

Print and complete page 1. This form MUST be accompanied by ORIGINAL identification documents of your choosing. See page 3 for a list of acceptable documents. Photocopies and expired documents will NOT be accepted. 

2. Federal Form W-4

Print and complete page 1. We are unable to advise you on how to complete this form. Please consult a parent, legal guardian, or tax professional if you need assistance. 

3. South Carolina Form W-4

Print and complete page 1. We are unable to advise you on how to complete this form. Please consult a parent, legal guardian, or tax professional if you need assistance. 

4. Direct Deposit Agreement

Complete and sign the form. Attach a voided check or form from your bank with your account number and transit routing number on it. Some banks make this form available online whereas others require you to go in-person.  

5. ACA Acknowledgement 

Read the entire document, then print and complete page 1. 

6. Notice of Non-Discrimination

Read the entire document, then sign and date it. 

Step 4: Read the Student Employee Handbook

All new and returning student employees should read the Student Employee Handbook.

Frequently Asked Questions

How do I access my timesheet?

Click here for step-by-step instructions.

What if I don't have a timesheet available?

If it has been more than 3 business days since you started working, notify your supervisor. 

When are timesheets due?

Timesheets are due on the 16th and 1st of every month.

What if there aren't enough days on my timesheet?

Notify your supervisor. As a reminder, you may only view one week of the pay period at a time. Click "NEXT" at the bottom of the page to view the second week of the pay period. 

I made en error on my timesheet and I already submitted it. What do I do?

Notify your supervisor, so they can return it to you for corrections.

I failed to submit my timesheet by the due date. What do I do?

You will need to request a paper timesheet from Budgeting and Payroll Services in Randolph Hall. 

When will I be paid?

Employees are paid on the 15th and last day of the month. If the 15th or last day of the month fall on a weekend or holiday, employees will be paid the last business day prior.

How will I be paid?

Employees may elect to have their paychecks issued via direct deposit to a personal checking or savings account, or to a Visa CashPay Card administered by the Bank of America. Visit Bank of America to learn more about the Visa CashPay Card.

What If I don't get paid?

If you submitted your time sheet and you didn't receive payment, notify your supervisor. As a reminder, payment is always issued two weeks after the end of the pay period. 

How do I update my bank account information? 

Complete a Direct Deposit Agreement and turn it in to the Career Center along with a voided check or direct deposit form from your bank.

I never received my Visa CashPay Card. What do I do? 

Contact Bank of America. Their toll free number is 1.866.213.4074.

How do I access my pay stub?

Employees may access their pay stubs from the 'Employee' tab of MyCharleston.

How do I access my W-2? 

Employees who have consented to receive their W-2 electronically may access it from the 'Employee' tab of MyCharleston. Former student employees who no longer have access to MyCharleston may request a copy of their W-2 from Budgeting and Payroll Services. Employees who do not consent to receive their W-2 electronically will receive a hard copy in the mail. 

How do I make changes to my W-4?

Complete a new Form W-4 and turn it in to the Career Center.

I'm an international student. Can I work on-campus?

Yes, international students with an F-1 or J-1 visa may work during their program dates. International students will need to apply for a U.S. Social Security Number (SSN) after they have accepted an on-campus position and before they may begin working. The process to obtain a SSN generally takes 7-14 days. More information is available from the Student Employment or International Studies Offices.

Have additional questions? Contact a member of Student Employment at 843.953.5692 or