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Hiring a Student Employee

Please use the following checklist to insure that all steps are followed when hiring a student employee:

1.    Verify the student is enrolled in classes

  • The student must be enrolled in classes during the term of their employment, to be eligible to work on campus
  • Please note: Students do not have to be enrolled in summer classes to work on campus during the summer; however, students must be enrolled for the following fall semester at the time of hire

2.    Complete the appropriate employment approval form

Student Employment Hire Approval Form (SEAF)- this form is available in MyCharleston
Graduate Assistant Employment Approval Form
Research Assistant Employment Approval Form
Teaching Assistant Employment Approval Form

  • To access the SEAF log into MyCharleston, then click on the Employee tab. The SEAF is located in the Employee Forms section
  • The SEAF must be submitted electronically
  • Please note: If the student employee will be paid from a Foundation Account, you must also complete the Hiring Approval Form for Foundation Accounts

3.    Let the new student employee know they will need to do the following:

    1. Complete the New Student Employee Hire Packet
    2. Register to attend New Student Employee Orientation
  • Please note: Only new student employees who have never worked on campus before need to complete the new hire packet and attend new student employee orientation

Important Dates:

  • 2016-17 FWS Employment Dates: August 13th, 2016 - May 5th, 2017 
  • Deadline for FWS Students to Find Employment: September 30th, 2016
  • Last Day of Employment for Fall Graduates: December 15th, 2016
  • Last Day of Employment for Spring Graduates: May 11th, 2017

*These dates are subject to change