Information for students seeking on-campus employment

Step 1: Find A Job

There are a variety of on-campus job opportunities available. To view available positions, log into Handshake. Additionally, jobs may be found on department websites or by contacting departments directly. If you need assistance finding or applying for a position, please schedule an appointment or visit the Career Center during our drop-in hours. 

Step 2: Register For An Orientation

All student employees MUST complete a one-time New Student Employee Orientation BEFORE they may begin working.

A member of the Student Employment Team will send an e-mail with detailed, step-by-step instructions to your e-mail account upon receipt of a Hire Form if you need an orientation. You must complete ALL of the steps in the e-mail in order for Student Employment to authorize you to begin working. If you need an orientation, you should not participate in any work related activities until you recieve a follow up e-mail from Student Employment that says you are authorized to begin working.

A U.S. Social Security Number (SSN) is required for all individuals to work on-campus. Immediately upon accepting a job offer, international students should click here for more information about applying for a SSN.

Step 3: Print and Complete New Hire Paperwork

If you are required to complete an orientation, you will receive an e-mail from a member of the Student Employment Team via DocuSign containing the New Hire Paperwork. NOTE: You will be required to show ORIGINAL identification documents in-person to verify your Form I-9. Refer to the list of acceptable documents of the Form I-9. You will be required to upload a voided check or direct deposit statement from your bank, as direct deposit is required for employment. 

Step 4: Read the Student Employee Handbook

All student employees (new and returning) should watch the New Student Employee Orientation Video and read the Student Employee Handbook.

Step 5: Schedule a Zoom Appointment

If required to complete an orientation, a member of Student Employment will contact you upon receipt of your completed New Hire Paperwork to schedule a time to examine the original forms of identification you used for the Form I-9. When this last step has been completed, you will receive a follow up e-mail from Student Employment containing your authorized start date. 

Frequently Asked Questions

How do I access my timesheet?

Click here for step-by-step instructions.

What if I don't have a timesheet available?

If it has been more than 3 business days since you started working, notify your supervisor. 

When are timesheets due?

Timesheets are due on the 16th and 1st of every month.

What if there aren't enough days on my timesheet?

Notify your supervisor. As a reminder, you may only view one week of the pay period at a time. Click "NEXT" at the bottom of the page to view the second week of the pay period. 

I made en error on my timesheet and I already submitted it. What do I do?

Notify your supervisor, so they can return it to you for corrections.

I failed to submit my timesheet by the due date. What do I do?

You will need to request a paper timesheet from Budgeting and Payroll Services in Randolph Hall. 

When will I be paid?

Employees are paid on the 15th and last day of the month. If the 15th or last day of the month fall on a weekend or holiday, employees will be paid the last business day prior.

How will I be paid?

Employees may elect to have their paychecks issued via direct deposit to a personal checking or savings account, or to a Visa CashPay Card administered by the Bank of America. Visit Bank of America to learn more about the Visa CashPay Card.

What If I don't get paid?

If you submitted your time sheet and you didn't receive payment, notify your supervisor. As a reminder, payment is always issued two weeks after the end of the pay period. 

How do I update my bank account information? 

Complete a Direct Deposit Agreement and turn it in to the Career Center along with a voided check or direct deposit form from your bank.

I never received my Visa CashPay Card. What do I do? 

Contact Bank of America. Their toll free number is 1.866.213.4074.

How do I access my pay stub?

Employees may access their pay stubs from the 'Employee' tab of MyCharleston.

How do I access my W-2? 

Employees who have consented to receive their W-2 electronically may access it from the 'Employee' tab of MyCharleston. Former student employees who no longer have access to MyCharleston may request a copy of their W-2 from Budgeting and Payroll Services. Employees who do not consent to receive their W-2 electronically will receive a hard copy in the mail. 

How do I make changes to my W-4?

Complete a new Form W-4 and turn it in to the Career Center.

I'm an international student. Can I work on-campus?

Yes, international students with an F-1 or J-1 visa may work during their program dates. International students will need to apply for a U.S. Social Security Number (SSN) after they have accepted an on-campus position and before they may begin working. The process to obtain a SSN generally takes 7-14 days. More information is available from the Student Employment or International Studies Offices.

Have additional questions? Contact a member of Student Employment at 843.953.5692 or